Plandia.ai
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Built for land use planners — not generic PM tools

The project workspace
for land use firms.

Plandia.ai is a fully-fledged project management platform built specifically for P&Z, ARC, IWWA, and ZBA workflows. AI fills out your application forms, capacity planning keeps your team realistic, and templated tasks anchor to every hearing date — automatically.

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From $30/user/month · No credit card required · Cancel anytime
plandia.ai / dashboard
This week
7 active projects · 3 hearings
P&Z · Tue 7:00pmARC · Wed 6:30pm
Capacity used
78%
32 of 41 hrs
Open tasks
24
5 due this week
Approvals YTD
18
+4 vs. last yr
Hearing-anchored tasks
Draft narrative
Survey + parcel exhibit
Submit to P&Z portal
Notice mailing (T-15)
Workflows for:P&Z CommissionArchitectural ReviewInland Wetlands (IWWA)Zoning Board of AppealsHistoric DistrictConservation
What's inside

Everything land use firms actually need.

Generic project tools don't know what an IWWA hearing is. Plandia does.

Full project management

Intake, files, hearings, tasks, dependencies, and Gantt — one record per application from pre-app to construction.

AI form filling

Drop a survey or zoning report. Plandia extracts parcel ID, zone, lot area, FAR, overlays and pre-fills your project record.

Capacity planning

See who's overloaded before the hearing date moves. Daily-hour budgets per planner, rolled up across every project.

Hearing calendar

Month and list views for P&Z, ARC, IWWA, ZBA and custom hearing types — color-coded and tied to projects.

Templated workflows

Build once, apply to every Special Permit or Site Plan. Tasks auto-anchor to the right hearing in the project.

Dependencies & milestones

Notice mailing T-15, abutter list T-30 — dependencies cascade when a hearing reschedules.

How it works

From pre-app to approval — without the spreadsheet.

  1. 01
    Intake in seconds

    Create the client, site, and project. Or let AI extract it from a survey or zoning report you drop in.

  2. 02
    Apply a template

    Pick the right Special Permit or Site Plan template. Tasks auto-anchor to your scheduled P&Z, ARC, or IWWA hearings.

  3. 03
    Plan capacity

    See your team's daily-hour budget. Rebalance assignees before deadlines slip.

  4. 04
    Run to approval

    Track submittals, notice mailings, and decision dates. When a hearing moves, the whole timeline shifts with it.

AI form filling

Stop retyping the same parcel data into every form.

Upload a survey, A2 zoning report, or assessor card. Plandia's AI extracts parcel ID, zone, lot area, existing FAR, overlay districts (coastal, historic, OGVD, IWWA), and applicant info — then pre-fills your project record. Review, accept, done.

  • PDF, image, or text upload
  • Field-by-field confidence scores
  • One-click accept into the project
Capacity planning

Know who has bandwidth before you commit a hearing date.

Each planner has a daily-hour budget. Plandia rolls up estimated hours across every active task and surfaces overload weeks before a deadline becomes a fire drill. Reassign with one click.

  • Per-user daily capacity hours
  • Project + week heatmap view
  • Auto-reschedule when hearings move
Templates that know your hearings

Multi-hearing templates anchored to real dates.

A Special Permit template might span pre-app, P&Z, and ARC. Each task is anchored to a specific hearing slot. When you apply the template, Plandia maps slots to your scheduled hearings and computes every due date for you.

  • Anchor offsets like T-15 or T-30
  • Per-hearing task groups
  • Reapply when hearings reschedule

Simple, per-seat pricing.

$30 per user, per month. Unlimited projects, hearings, files, and AI form-fills. 14-day free trial — no card required.

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